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The following paragraphs seek
to give practical effect to the Personal Data Security Safeguard
Principle (Data Protection Principle 4):
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2.7
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Unless otherwise
required or permitted by law, a data user should take all reasonably practicable
steps to ensure that an identity card number and the name of the holder
are not:
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2.7.1 |
displayed together publicly;
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| Note:
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For example,
ID card numbers should not be displayed with the
names of the holders in newspaper notices, unless
required or permitted by law. On the other hand,
the public display of ID card numbers for the purpose
of identification, without the names or other identifying
particulars of the individuals concerned, would
not be affected this paragraph. |
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or |
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| 2.7.2
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made visible
or otherwise accessible together to any person,
other than a person who needs to carry out activities
related to permitted uses of the identity card number. |
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| Note: |
For example,
a visitors' log book kept at the entrance counter
of a building containing the names and identity
card numbers of visitors should be kept under secure
conditions at all times to prevent access by any
persons other than the building management in the
discharge of its duties. |
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| 2.8 |
A data user should
not issue to an individual any card (not being an identity
card or driving licence) bearing in a legible form the
identity card number of that individual, including such
number in its original or an altered form from which it
is reasonably practicable to deduce the identity card
number. |
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| Note: |
For example,
no staff card should be issued to an employee which bears
on its face the staff number of the employee, being actually
his ID card number in an altered form. To enable identification
of the employee in legible form by an outsider, the presence
of a photograph of that employee on the card which also
bears a staff number (not related to his ID card number)
will be sufficient. The paragraph does not affect the
issuance of cards which have the ID card numbers of the
holders printed on them in bar code or other form that
is not directly legible. This paragraph commences operation
6 months later that the rest of the Code (see paragraph
6.2). |
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Notice/
Copyright 2001 Office of the Privacy Commissioner for Personal
Data, Hong Kong. All rights reserved. Disclaimer
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