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IV. PERSONAL IDENTIFERS OTHER
THAN THE IDENTITY CARD NUMBER
The following paragraphs seek
to give practical effect to the Personal Data Collection Limitation
Principle (Data Protection Principle 1):
| 4.1 |
Subject to paragraph 4.2, paragraphs 2.1, 2.2 and 2.3
apply with the modifications set out in paragraph 4.3
to personal identifiers other than the identity card
number in the same way as they apply to the identity
card number.
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| 4.2 |
Where a data user
has assigned a personal identifier other than the identity card number
to an individual in relation to its function or activity, such personal
identifier may subsequently be collected when such collection is necessary
for a purpose that is directly related to that function or activity.
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Note1: |
This allows a data user that has assigned
a personal identifier to an individual to collect
that personal identifier for a purpose that is
directly related to its operations. For example,
a company may assign an employee number to its
employees, which it may record for security purposes
each time an employee enters or leaves a restricted
area within the company premises.
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| Note2:
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The paragraph
also allows other persons to collect the personal
identifier for purposes that are directly related
to the operations of the assigning data user. For
example, where a company dispatches an employee
to a private household to carry out a service, the
householder may record the employee number of the
service engineer in order to identify the employee
in, say, subsequent communication with the company. |
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| 4.3 |
The modifications
referred to in paragraphs 4.1, 4.4, 4.6 and 4.7 are as follows:-
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4.3.1 |
references to "identity card number" are to
be construed as references to "personal identifiers
other than the identity card number";
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| 4.3.2
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references
to the "holder" of an identity card are to be construed
as references to "the individual to whom the personal
identifiers relates"; |
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| 4.3.3 |
references
to "identity card" are to be construed as references
to "the original of the identification document,
if any, to which the personal identifier in question
relates". |
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| Note: |
The identification
document to which a personal identifier relates
is the document issued to the individual for identification
purposes containing the personal identifier concerned
, e.g. a passport in relation to a passport number. |
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Notice/
Copyright 2001 Office of the Privacy Commissioner for Personal
Data, Hong Kong. All rights reserved. Disclaimer
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